SolutionsTimesheet software
Fix the few. Approve the rest.
Weekola is timesheet software for small shift teams. Every clock record becomes a timesheet row with its hours worked out, the odd ones are set aside with a reason, and the clean ones approve in one go, ready for payroll.
14-day trial No payment details required
Every clock record becomes a row. Only the odd ones wait for you. Week 38 approved · 45h ready for payroll.
Where every hour comes from.
Follow one entry from Lucy’s phone to payroll, a line at a time. The total at the foot works itself out as you read.
It starts at the clock
Nobody types it in.
Lucy taps Clock in on her phone at 09:28, two minutes before her shift. That tap is her timesheet entry, already sitting against the right day and the right shift.
Employee attendance trackingThe odd one out
A forgotten tap waits for you.
Her shift ended at 16:00 and she never clocked out. The entry is flagged as a missed clock-out and set aside, so it can’t slip into payroll as a fourteen-hour day.
Fix it
Corrected, with the reason kept.
Set her clock-out to 16:00 and say why. The entry is marked as a manager correction, your note stays with it, and her own clock-in is kept exactly as she made it.
Counted your way
Every hour shows its working.
Early clock-ins count from the shift’s start, and a shift of six hours or more takes off its break, the way you’ve set it for the branch. So 6h 32m on the clock is 6h 00m to pay, and you can see why.
Approve it
Approved once. Locked for payroll.
Approve it after a look. When September goes to payroll, the approved hours are locked into that export, and anything changed afterwards shows up in the next version, never silently.
Weekola Brain
Month end, in one sentence.
Ask whether you’re ready and Weekola checks the month for anything still open or waiting. Ask it to run payroll and it prepares the export for you to confirm, locked and numbered like one you’d run yourself.
- “Are we ready to run payroll?”
- “Show me this week’s timesheet problems.”
- “Approve the clean timesheets from last week.”
Nothing changes until you confirm.
September exported · v1 · 486h locked for payroll
One file. Every hour in it.
Export the approved month in the format your payroll already reads. Each row is one shift: who, their payroll ID, the day, clock times, break, payable hours and any leave code. Point at a format to see it.
Weekola prepares the hours, not the pay. Rates, tax and National Insurance stay with your payroll software or accountant.
Before you add timesheets.
Short answers about hours, approvals and what payroll receives.
Does Weekola replace manual timesheets?
Yes. Staff clock in and out from their phones, and each clock record becomes a timesheet row with its break taken off and its hours worked out. Nobody types hours in or adds them up.
How are the hours worked out?
From the clock record and your branch’s rules. Early clock-ins count from the shift’s start, late ones from when the person clocked in, and a break comes off shifts of six hours or more: 30 minutes unless you set your own.
Which entries need me to look?
Only the ones that need a person: a missed clock-out, unplanned overtime, a very long session, an unscheduled shift, a location to check, or anything changed after an export. They’re set aside with the reason, and the clean ones can be approved together.
Can I correct an entry?
Yes. Set the right clock-in, clock-out or break and add a note. The entry is marked as a manager correction, the hours are worked out again, and the original clock punches stay in the audit trail.
Can I export timesheets for payroll?
Yes. Export the approved hours as CSV, Excel, PDF or JSON, with payroll IDs and leave codes. Each payroll export is a locked, numbered version, and anything changed afterwards shows in the next one. Weekola prepares hours; it doesn’t calculate pay, tax or National Insurance.
Can I get ready for payroll by just asking?
Yes. Ask Weekola “Are we ready to run payroll?” and it checks the month for anything still open or waiting. Ask it to run payroll and it prepares the export for you to confirm. Nothing changes until you do.
Does Timesheets require Attendance?
Yes. In Weekola, Timesheets depends on Attendance because clock records are the source of worked hours.
Every hour accounted for. Before payroll asks.
Timesheets is £9/month and works from Attendance’s clock records: £16/month together, for your whole team.
14-day trial No payment details required