Free weekly timesheet template
Fill in one employee's week — start, end and unpaid break for each day — and the hours total automatically. Add an hourly rate for estimated gross pay, then download it as a CSV or copy it as text. No login, no email, no broken spreadsheet formulas.
Example week
One employee
Days worked
5
Rate
£12.50
Calculated result
Total hours
34h
Est. pay
£425
Totals update as you type. Breaks deducted, overnight handled.
Weekly timesheet
Fill it in · hours total automatically
| Day | Start | End | Break (min) | Hours |
|---|---|---|---|---|
| Monday | 7.5h | |||
| Tuesday | 7.5h | |||
| Wednesday | 4h | |||
| Thursday | 7.5h | |||
| Friday | 7.5h | |||
| Saturday | 0h | |||
| Sunday | 0h |
Total hours
34h
Estimated pay
—
Free to use and download. Hours total automatically after unpaid breaks, and overnight shifts wrap past midnight. Pay is a gross estimate — it doesn't calculate tax, National Insurance or holiday pay.
Manual timesheets
Where paper timesheets go wrong
Paper and spreadsheet timesheets go missing, get filled in from memory, and land with the numbers already wrong. A clean template fixes one week, but collecting accurate hours from a whole team every week needs the timesheet to come from real records.
Timesheets go missing
Paper slips and stray spreadsheets never all arrive by payroll day.
Filled in from memory
Hours written up days later rarely match what was actually worked.
Break maths gets skipped
Unpaid breaks are forgotten, so paid hours quietly come out too high.
Formulas break
One dragged cell and the weekly total silently stops adding up.
Corrections arrive late
Missed shifts and fixes come in after the timesheet was 'final'.
Every employee is separate
Chasing a form from each person turns payroll prep into admin.
How it works
How to fill in a weekly timesheet
The totals are simple — the value is getting them from accurate times, then checking exceptions before payroll.
Enter the start and finish time for each day worked.
Add any unpaid break in minutes — it's deducted from that day.
Leave a day blank to mark it off.
Check the automatic daily and weekly hour totals.
Add an hourly rate for an estimated gross-pay figure.
Download the timesheet as CSV or copy it as text.
Temporary fix
Why a template only gets you so far
A template is perfect for one person's week, or a quick check before payroll.
Across a team, the hard part is collecting accurate hours from everyone, every week, without chasing.
Weekola builds timesheets from real clock-in records, so you review instead of retype.
Connected workflow
How Weekola makes timesheets automatic
Weekola turns attendance into reviewed timesheets, so the hours come from what actually happened — not a form filled in from memory.
Attendance
Clock-in and clock-out records capture real worked hours.
Rota
Planned shifts sit alongside the hours actually worked.
Timesheets
Reviewed weekly totals are ready to check before payroll.
Breaks
Unpaid breaks are handled so paid hours stay accurate.
Exceptions
Missed clock-outs and edits are flagged for review.
Export
Send clean payroll-ready figures instead of chasing forms.
Related links
Keep going from the calculator
Common questions
Weekly timesheet template FAQ
- How do I make a weekly timesheet?
- List the days of the week and, for each one, record the start time, finish time and any unpaid break. Subtract the break from the shift length to get daily hours, then add the days together for the weekly total. This free template does the totals for you.
- Is this timesheet template free?
- Yes. You can fill in a full week, total the hours and download it as a CSV or copy it as text without signing up or entering an email.
- Does it calculate hours with breaks?
- Yes. Enter an unpaid break in minutes for each day and it's deducted from that day's worked hours automatically. Overnight shifts that finish after midnight are handled correctly.
- Can it work out pay?
- Add an optional hourly rate and the template estimates gross weekly pay from the total hours. It's an estimate only — it doesn't calculate tax, National Insurance, pensions or holiday pay.
- Can I download or print the timesheet?
- Yes. Use 'Download CSV' for a spreadsheet-ready file, or 'Copy as text' to paste the timesheet into a document, email or message.
- How is this better than a spreadsheet timesheet?
- The hours total automatically with no formulas to break, and unpaid breaks and overnight shifts are handled for you. When you're ready to stop collecting timesheets by hand, Weekola builds them from real attendance records.
- Can Weekola create timesheets automatically?
- Yes. Weekola turns clock-in and clock-out records into reviewed timesheets, so you check exceptions instead of retyping hours from paper or memory each week.
- Does it work for any business?
- Yes. It suits cafés, restaurants, bars, shops, salons and any small team that records hours weekly. Fill in whatever days and hours your staff actually work.
Weekola
Stop collecting timesheets by hand
Stop chasing forms and retyping hours. Weekola turns real attendance into reviewed timesheets you can send to payroll.