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Weekola
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Workforce management for small shift teams

The whole
working week. Connected.

Rota, attendance, shift swaps, timesheets and leave in one workforce system for small shift-based businesses. Change one part and the rest of the week keeps up.

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14-day trial No payment details required

Weekola’s five parts as a map. Leave and Shift swaps feed the rota with approved time off and approved swaps; the rota’s published shifts set what Attendance expects; clock records become Timesheets hours. A manager tells Weekola Brain: “Raj is off sick tomorrow. Find cover for his close.” It recognises Raj, Saturday 19 September and his 17:00 to 23:00 close, and prepares a change for the manager to confirm: record Raj as off sick and give his close to Emma. Once confirmed, Leave records Raj’s sickness, the rota gives Emma the close, Attendance expects Emma at 17:00 and Timesheets marks Raj’s day as sick for payroll.

Nothing changes until you confirm.

The week, part by part.

Follow one week at The Anchor. Each part does one job, then hands its work to the next, so nothing is typed twice.

One week at The Anchor, part by part. Anna’s holiday on Thursday and Friday is approved in Leave. In Shift swaps, Emma offers her Wednesday close and Dan claims it; the manager approves. The rota then shows Dan on Wednesday’s 17:00 to 23:00 close and Anna on holiday. Attendance matches Dan’s clock-in to that shift: planned 17:00 to 23:00, clocked 16:57 to 23:08. Timesheets shows his 6 hours 11 minutes approved, with Anna’s holiday marked, ready for the payroll export.

  1. Time off

    Leave

    Staff ask for time off from their phone. You approve it with the week in view.

    • Rota: approved days can’t be given shifts
    • Attendance: an approved absence isn’t a missed clock-in
    • Timesheets: holiday and sickness are marked for payroll

    IncludedIn every workspace

    Leave management

  2. Changes

    Shift swaps

    Staff offer, claim and hand over shifts. Nothing moves until you approve it.

    • Rota: the approved person takes the shift

    £5/monthNeeds Rota

    Shift swap app

  3. The plan

    Rota

    Build the week, fill the gaps and publish one rota everyone works from.

    • Attendance: each published shift becomes an expected start
    • Staff app: everyone sees their own shifts

    £11/monthWorks on its own

    Rota software

  4. The day

    Attendance

    Staff clock in from their phone. You see who’s in beside the plan.

    • Timesheets: each clock record becomes worked time

    £7/monthWorks on its own

    Attendance tracking

  5. The hours

    Timesheets

    Review worked hours, fix what’s missing and approve them for payroll.

    • Payroll: approved hours export, ready to pay

    £9/monthNeeds Attendance

    Timesheet software

Weekola Brain

Ask across the whole week.

You don’t need to know which part a change belongs to. Tell Weekola what’s changed. It checks your rules in every part it touches and prepares one change for you.

Nothing changes until you confirm.

See everything you can ask

  • “Approve Anna’s leave if we’re still covered.”

    • Leave
    • Rota

  • “Approve the pending swaps.”

    • Shift swaps
    • Rota

  • “Copy last week, but leave Sarah off.”

    • Leave
    • Rota

  • “Who hasn’t clocked in yet?”

    • Rota
    • Attendance

  • “Fix Lucy’s missing clock-out: she left at 4.”

    • Attendance
    • Timesheets

  • “Get us ready for payroll.”

    • Rota
    • Attendance
    • Timesheets

Start with this week’s rota. Connect the rest when you need it.

Rota from £11/month. Leave comes with every workspace.

Start your first rota See pricing

14-day trial No payment details required