Workforce ops for small businesses
Stop managing your team from WhatsApp and spreadsheets.
One organized system for rotas, attendance, shift swaps, timesheets, and leave — built for small businesses that need something real, not another enterprise platform.
Pilot access
Available now
No payment setup required
All modules
Included in pilot
Choose the tools your team needs
Leave included
In every workspace
At no extra cost
What’s inside
Four tools that run your workforce operations
Each tool does one job well — and they share the same data, so nothing needs to be re-entered or copied. Rota feeds attendance. Attendance feeds timesheets. Everything stays in sync.
Rota
Build and publish weekly rotas, share schedules with your team on their phones, and stop managing shifts over text and chat.
- Build and publish rotas for any number of locations in minutes
- Staff see their shifts the moment you publish — no messages needed
- Spot coverage gaps and open shifts before they become problems
Shift Swaps
Staff can offer and claim each other's shifts. You approve every swap before it goes ahead — no surprises.
- Staff submit swap requests through the platform — no more DM chaos
- Structured approval flow gives managers full oversight at every step
- Approved swaps are automatically reflected in attendance and timesheets
Attendance
Staff clock in and out from their phone. You see who's in at a glance and can correct any issues before sign-off.
- Staff clock in and out from any device, including mobile browser
- Clock-ins automatically matched against the rota — discrepancies surface instantly
- Real-time dashboard shows exactly who is on shift right now
Timesheets
Review and approve hours at the end of each pay period. Clock data feeds through automatically — no manual re-entry.
- Hours generated automatically from clock records — zero manual work
- Regular and overtime hours split and presented clearly
- Export to CSV for any payroll processor in seconds
How it works together
Everything shares the same dataset
Most small businesses run three or four disconnected tools and spend more time copying data between them than actually using it. Weekola works once because all modules share one source of truth.
- Build the rota once — attendance and timesheets read from the same schedule.
- Staff clock in against their assigned shift — no duplicate data entry.
- Timesheets generate automatically from clock records — payroll-ready at month end.
- Shift swaps go through a structured approval flow — no more DMs and chat confusion.
Built for small business realities
For the manager, the owner, and their team
Two different roles. Two different needs. One shared system.
- Build and publish rotas for one location or many branches
- See who clocked in, when, and how long — at a glance
- Approve shift swaps and leave requests without a paper trail
- Get clean timesheets ready for payroll without manual totalling
- Set up staff accounts with one click — they activate themselves
- Control what each role can see and do
- Activate your account through a secure invite link — no admin setup
- See your shifts as soon as the rota is published
- Clock in and out from any device — including mobile
- Request a shift swap and get an answer through the system
- Submit leave requests and track your balance
- Access your timesheet history whenever you need it
In the wild
Replacing the spreadsheet, one team at a time
We ran shifts on a shared spreadsheet for three years. Switching meant staff stopped messaging me at midnight about swaps — it all goes through the system now.
Jamie K.
Coffee Shop Manager
Bristol
The attendance module alone saves me a couple of hours every month. Staff clock in on their phones, I review and export the timesheet — genuinely that simple.
Maria S.
Restaurant Owner
Manchester
I was sceptical about yet another tool but setup really was about ten minutes. We had the first rota published the same afternoon we signed up.
Paul M.
Retail Store Manager
Edinburgh
Common questions
Small business workforce software, without the enterprise weight
Clear answers for owners and managers moving away from spreadsheets, group chats, and end-of-month manual admin.
- What kind of businesses is Weekola built for?
- Weekola is built for small businesses with hourly or shift-based teams, including cafes, restaurants, pubs, retail stores, salons, clinics, and multi-location operators.
- Can I use Weekola instead of spreadsheets for staff rotas?
- Yes. Weekola replaces spreadsheet rotas with published staff schedules that connect to attendance, shift swaps, leave, and timesheets.
- Do staff need to install an app?
- No. Staff can access Weekola from a mobile browser to view shifts, clock in and out, request swaps, and manage leave.
- Can I start with just one module?
- Yes. You can start with the tool your team needs most, then add scheduling, attendance, swaps, timesheets, and leave workflows as required.
Getting started
Set up in about five minutes
One guided wizard walks you through your business details, locations, tools, and team — then staff activate their own accounts.
Business details
Name your organisation, set your timezone, and choose your plan modules.
Add locations
Add one branch or many — each with its own timezone and rota.
Invite your team
Add staff by name and email. They receive secure invite links to create their own passwords.
Start scheduling
Build your first rota from day one. Staff see their shifts and can clock in immediately.
Start today
Ready to stop improvising?
Replace the spreadsheet, the group chat, and the end-of-month timesheet scramble with one organised system. Start with the modules you need now — add more as your team grows.