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Alternatives

The right amount of software.

Most small shift teams don’t need a workforce platform. They need the week sorted. Tick what yours needs and see where it sits: a chat and a spreadsheet, Weekola, or something bigger like RotaCloud or Deputy.

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Tick what your week needs

  1. Where most startA chat and a spreadsheetFree, and fine until the week starts changing.Moving on from them
  2. Rota-firstWeekolaThe working week, run end to end, at one price for the team.
  3. Rota and workforceRotaCloudAdds reporting such as labour costs, TOIL and absence.Compare RotaCloud
  4. Workforce platformDeputyAdds compliance tools, with payroll, HR and messaging add-ons.Compare Deputy

Tick what your week needs to see where it sits.

Placed from each company’s own pricing page, reviewed 29 September 2026.

Smallest first

Side by side. Honestly placed.

Each kind of tool, from the one you may be using now to the biggest. The compared products are described from their own pages, reviewed 29 September 2026.

  1. A chat and a spreadsheet

    Where most teams start.

    A group chat and a spreadsheet cost nothing and are fine for a quiet week. They stop keeping up when the week changes: screenshots go stale, swaps happen in side chats, and hours are rebuilt by hand at the end of the month.

    Moving on from WhatsApp or Excel
  2. Weekola

    The week, run end to end.

    One live rota on staff phones, clock-ins beside the plan, swaps and holidays that wait for your yes, and payroll-ready hours. You can also just tell Weekola Brain what’s changed; nothing changes until you confirm.

    Rota
    With Leave and Brain included
    £11/month
    Add what you need
    Attendance £7, Shift Swaps £5, Timesheets £9
    All four £27/month
    Your team
    Every tool is priced for the whole workspace
    However many staff you add
    See pricing
  3. Rota and workforce · RotaCloud

    A UK rota tool, priced by team size.

    An established rota and workforce tool that adds reporting such as labour costs, TOIL and absence. For 1 to 5 people its entry price is below Weekola’s; after that it rises in bands as the team grows.

    How much it covers
    RotaCloudA rota and workforce tool, with reporting including labour costs, TOIL and absence tracking.
    WeekolaThe working week, and nothing heavier: rota, attendance, swaps, timesheets and leave.
    How it’s priced
    RotaCloudBy team size: from £10 a month for 1–5 employees, rising in bands as the team grows.
    WeekolaOne monthly price per tool, however many staff you add. Rota is £11 a month, with Leave and Weekola Brain included.
    How you change the week
    RotaCloudIn its drag-and-drop rota editor, with templates and copying.
    WeekolaBy hand in the rota, or tell Weekola Brain what’s changed. Nothing changes until you confirm.
    Compare RotaCloud and Weekola
  4. Workforce platform · Deputy

    A workforce platform, priced per user.

    Deputy covers more of the workforce: compliance tools, biometric clocking and auto-scheduling, with payroll, HR and messaging as add-ons. You pay for each person, every month.

    How much it covers
    DeputyA workforce platform: scheduling, time and attendance and labour-law compliance, with payroll, HR and messaging as add-ons.
    WeekolaThe working week, and nothing heavier: rota, attendance, swaps, timesheets and leave.
    How it’s priced
    DeputyPer user per month, from US$5 on Lite to US$9 on Pro, with a minimum monthly spend.
    WeekolaOne monthly price per tool, however many staff you add. Rota is £11 a month, with Leave and Weekola Brain included.
    How you change the week
    DeputyIn its web and mobile apps. Its pricing page lists Deputy AI on every plan.
    WeekolaBy hand in the rota, or tell Weekola Brain what’s changed. Nothing changes until you confirm.
    Compare Deputy and Weekola

When to choose Weekola. And when not to.

The right tool is the smallest one that covers your week. Sometimes that’s something bigger than Weekola.

Look further when…

  • You want payroll run, or HR records kept, in the same platform.
  • You report labour costs against the rota.
  • You need compliance tools, or biometric or GPS-restricted clocking.
  • Someone on your team looks after workforce software full time.

Choose Weekola when…

  • Your team is around 5 to 30, and the job is the week itself.
  • You’re leaving a group chat and a spreadsheet behind.
  • You want one price, however many staff you add.
  • You want to just say what’s changed, and confirm before anything moves.

Choose the smallest thing that covers your week.

Rota is £11/month for your whole team, with Leave and Weekola Brain included. All four tools together are £27/month, however many staff you add.

Start your first rota See pricing

14-day trial No payment details required