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Approve time off with the week in view.

Leave management software for small shift teams. Staff ask from their phone; you see who else is off, the cover and their balance before you decide. It comes with every workspace.

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Anna asks for paid holiday from Wednesday 14 to Friday 16 October, three days. Her dates are laid over the fortnight alongside everything the manager needs: Dan is already off on Thursday and Friday, one staff member in all; coverage looks adequate for these dates; none of Anna’s published shifts fall on those days; and she will have 12 of her 28 days left afterwards. The manager approves it, and the dates are marked as holiday.

Everything you need to decide, on one screen. Anna is told, and the rota won’t give her shifts on those days.

The dates hold. The week works around them.

Follow Anna’s three days from her phone to payroll. They never move, and nobody types them twice.

Anna’s holiday, Wednesday 14 to Friday 16 October, followed from her phone to payroll. In her app she chooses paid holiday and sees three days, 12 of 28 left afterwards, and that one teammate is also off. The manager’s review shows Dan already off on Thursday and Friday, coverage that looks adequate and no published shifts affected. Once approved, the rota won’t let anyone give Anna a shift on those days. On her timesheet the three days are marked as holiday for payroll.

  1. Staff ask

    Anna asks from her phone.

    She picks the dates and sees what they cost before she sends them: three days, twelve left afterwards. Weekola also tells her one teammate is off, without saying who.

  2. You decide

    You see the week around it.

    Who else is off, whether cover holds and which shifts it touches sit beside the request. Approve it, or turn it down with a note, from anywhere.

  3. The rota

    The rota won’t forget.

    Approved days can’t be given shifts. Try to put Anna on Thursday and the rota tells you why not.

    Rota software

  4. Payroll

    Nor will payroll.

    Her holiday lands on her timesheet as it is, and an approved absence is never counted as a missed clock-in.

    Timesheet software

Balances that keep themselves.

Set your leave year and each person’s allowance once. Every request is quoted against it, and every decision updates it.

Anna’s leave year: 28 days. 13 taken, 3 just approved and 12 left.

Weekola Brain

Approve it, and cover it.

Holiday can’t be approved over a published shift. Tell Weekola, and it finds the shift, ranks cover by your rota rules and prepares both steps for you to confirm.

  • “Approve Lucy’s leave if we’re not short.”
  • “Approve all the easy holiday requests.”
See everything you can ask
Sarah tells Weekola Brain: “Approve Raj’s holiday and cover his shifts.” Raj has asked for Monday 19 and Tuesday 20 October off, but he is on Monday’s published 17:00 to 23:00 close. The assistant ranks cover by the rota rules and prepares one change: give Monday’s close to Emma, then approve Raj’s holiday. Once Sarah confirms, Emma has the close, Raj’s two days are marked as holiday, and both are notified.

Nothing changes until you confirm.

Emma covers Monday · Raj’s holiday approved · Both notified

Before you rely on it.

Short answers about requests, balances and the rota.

Is leave management included in Weekola?

Yes. Leave comes with every workspace at no extra monthly cost, alongside your team and the staff app.

Can staff request holidays from their phone?

Yes. Staff choose paid holiday, time they're unavailable, or sickness and other absence, pick the dates and see their balance before they send it. Managers are notified and can decide from anywhere.

What do I see before I approve?

Who else is off on those dates, whether cover still holds where you've set coverage rules, any shifts the person already has in that range, bank holidays, and their balance afterwards.

What if they already have a shift on those days?

A published shift has to move to someone else before holiday can be approved, so nobody is rota'd on a day they're off. Sickness can always be recorded.

Does approved leave block the rota?

Yes. Approved days can't be given shifts, and approved holiday and sickness are marked on timesheets for payroll.

How are holiday balances worked out?

From your leave year and each person's allowance. New starters are prorated, allowances can build up front, monthly or daily, and you can set a person's figure by hand. You choose whether going over is blocked, flagged to you or allowed.

Time off, decided with the week in view.

Leave comes with every workspace, alongside your team and the staff app. Start with the rota from £11/month.

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