Use cases

Out of the chat. Off the sheet.

Most small teams run the rota in a WhatsApp group or an Excel template until it stops keeping up. Pick the one you want to retire and see Weekola take over its job: one live rota, changes that come to you, and a week you can just talk to.

Start your rota See pricing

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Leaving the group chat

Stop managing staff rotas in WhatsApp

Screenshots, “can anyone cover?” and side-chat swaps become one live rota your team checks on their phone.

Leaving the spreadsheet

Excel rota template alternative

Copied tabs, “FINAL_v3” and a holiday tracker on the side become one live week, starting from the sheet you already have.

Whichever you’re leaving, you land in the same live week.

Moving over

One messy workflow at a time.

You don’t have to move everything at once. Each step retires one habit, and each can be done by hand or in a sentence to Weekola Brain.

First, the rota
Start with the rota.
By hand. Add your team and lay out next week in the grid, or paste your spreadsheet in as a draft week.
Or just say“Copy last week, but Grace is off Friday.”
Then, one version
Publish one live week.
By hand. Publish when it’s ready. Everyone sees their own shifts on their phone, and later changes update it there.
Or just say“Is next week ready to publish? Publish it.”
After that, the changes
Let the changes come to you.
By hand. Swaps, cover and time off arrive as requests, checked against your rules and waiting for your yes.
Or just say“Approve the pending swaps.”

Week 38The Anchor · 14–20 SeptemberDraft

Mon14Grace07:00–15:00 · FOHRaj15:00–23:00 · Bar
Tue15Lucy07:00–15:00 · FOHRaj15:00–23:00 · Bar
Wed16Grace07:00–15:00 · FOHTom15:00–23:00 · Bar
Thu17Anna07:00–15:00 · FOHDan16:00–22:00 · Bar
Fri18Tom07:00–15:00 · FOHJack15:00–23:00 · Sup
Sat19Emma12:00–17:00 · FOHRaj17:00–23:00 · Bar
Sun20Anna09:00–17:00 · FOH

Next week, not in Weekola yet.Draft · 13 shifts. Nobody sees it yet.Published. Everyone’s shifts are on their phone.A swap is waiting for you.Approved. Dan and Lucy were told.

Shift handover · needs youApproveDan → Lucy · Thu 17, 16:00–22:00

Colleague accepted
Role checked
No clash found

Rota published for The AnchorYour latest shifts are ready to review.

Said or tapped, the same rules are checked and nothing changes until you confirm. See everything you can ask

Coming from somewhere else? Start here instead.

Not every team starts in a chat or a spreadsheet. These are the other ways in.

Pick one thing to leave behind. Start with the rota.

Rota is £11/month for your whole team, with Leave and Weekola Brain included. Add Shift swaps for £5/month and the side-chat swaps come to you instead.